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Archives and Policy and Procedures
Memphis Dental
Hygienists Association
Archives, Policies, And Procedures
2005 TABLE OF CONTENTS
SECTION A MDHA ARCHIVES PAGE
A-I MDHA Past Presidents ............................2 A-II TDHA Award Recipients ............3 A. Outstanding Dental Hygienist B. Distinguished Service C. Dental Health Education D. Outstanding Dental Hygiene Student E. Cashion Schmitt (Table Clinic Competition) F. Cashion Schmitt (Most Voluntary Continuing Education Credits) A-III TDHA Lifetime Members .............................................................................5 A-IV ADHA Award Recipients (Warner Lambert) 5 SECTION B................................. MDHA POLICY STATEMENTS
B-I.................................................. Employment Settings............................................................................... 6 B-II................................................ Dental Hygiene Education...................................................................... 6 B-III............................................... Nitrous Oxide/Local Anesthesia Administration................................. 6 B-IV............................................... Oral Health................................................................................................. 6 B-V................................................ Self-Regulation.......................................................................................... 6 B-VI............................................... Board of Dentistry.................................................................................... 6 B-VII.............................................. Continuing Education.............................................................................. 7 B-VIII............................................ Dental Hygiene Practice.......................................................................... 7 B-IX............................................... Dental Office Auxiliary Membership..................................................... 7 B-X................................................ Business of Association......................................................................... 7 B-XI............................................... Tobacco Use............................................................................................. 7 B-XII............................................. Patient Advocacy..................................................................................... 7 B-XIII Fluoridation .7 SECTION C MDHA CALENDER OF BUSINESS ACTIVITIES 8 SECTION D................................. MDHALONGRANGESTRATEGIC PLAN 8
SECTION E MDHAPROCEDURES
E-I . .Parliamentary Procedures . ...9 E-II . ...Board of Trustees. . . ....11 E-III . . .General Information for Councils/Committees .12 E-IV ...Specific Duties of Councils/Committees .. 14 A. Annual Award B. Continuing Education C. Member Services D. Employment E-V ....Specific Duties of Liaisons . . ..16 A. Board of Dentistry B. School of Dental Hygiene C. Dental Society D. Dental Assistants Association E-VI ...Financial Reimbursements ..17 Financial Reimbursement Request Form . .18 SECTION A
MDHA ARCHIVES
A-I MDHA PAST PRESIDENTS
2004 ..Gina Warr 2003 Kitty Harkleroad 2002 Phyllis Dickerson 2001 Eleta Reed-Morgan 2000 Eleta Reed-Morgan 1999 Tammy Houseman 1998 ...Tammy Houseman 1997 . ..Diane Hallman 1996 Karen Huffstutter 1995 .Pat Jacobs 1994 .Jan Davis 1993 .Jackie Stewart 1992 Mary Sue McFarland 1991 .Jackie Copeland 1990 .Sharon Swisher 1989 Dana Wilson 1988 Dana Wilson 1987 Alicia Fitzhugh 1986 Maria Moore 1985 Julie Riley 1984 Nancy Williams 1983 Lori Ames 1982 Gina Groce 1981 Peggy Waring 1980 Maria Collis 1979 Bonnie Nelson 1978 Connie Williams 1977 Linda Whittaker 1976 Rita Jones 1975 Linda Cochran 1974 Cheryl Eddins 1973 JoAnn Montgomery 1972 Diane Papasan 1971 Mary Sue Cobb 1970 ...Liz Powers 1969 Carolyn Williams 1968 Karen Bryan 1967 Peggy Martin 1966 Mary Ellen Himbree 1965 Janet Burnam
MDHA ARCHIVES (CONTINUED)
A-II TDHA AWARD RECIPIENTS
A. OUTSTANDING DENTAL HYGIENIST AWARD RECIPIENTS 2004 Linda Alexander 2000....................................................... Mary Sue McFarland 1995....................................................... Dana Wilson 1994....................................................... Mary Sue McFarland 1989....................................................... Lori Ames 1984....................................................... Mary Alice Gaston 1971....................................................... Elizabeth Powers 1968....................................................... Donna Mae Duncan
B. DISTINGUISHED SERVICE AWARD RECIPIENTS 1990 Mary Alice Gaston C. DENTAL HEALTH EDUCATION AWARD RECIPIENTS
2004 Pat Jacobs 1999....................................................... Jan Davis 1996....................................................... Alicia Fitzhugh 1994....................................................... Jackie Stewart 1993....................................................... Dana Wilson 1992....................................................... Mary Sue McFarland 1991 ...................................................... Margaret Goldstein 1978....................................................... Mary Ellen Hembr 1975 Livija Rutkowski
MDHA ARCHIVES (CONTINUED)
A-II TDHA AWARD RECIPIENTS (CONTINUED)
D. OUTSTANDING DENTAL HYGIENE STUDENT AWARD RECIPIENTS
2005 Elizabeth Bankston 2004 Lisa McMahan 2003 Sonya Sage 2002 ..Heather Grimes 2001 Amy Fulks 2000 Jennifer Dilday 1999 Catherine Betts 1997 Tammy Hausemann 1996....................................................... Ginger Rushing Duke 1995 Carmen Khelif 1994 .. Stacy Lynn Corum Laurie Kim Stasney 1993 .. Sandra Ruth Alban 1992 Linda Lathum 1991 Dianne Combs 1990 ...Jackie Doty 1989 May Aldrich 1988 Leah Frye 1987....................................................... Elizabeth Greer 1986....................................................... Denise Springer 1985....................................................... Amy Jo Fuson 1983....................................................... Elizabeth Evans 1982 Amy Albright 1981....................................................... Rayma Ellis 1980 Maribeth Lamb 1979........................................................ Laura Murchison 1978........................................................... Sharon Anne Robinson 1977........................................................... Venita Poindexter 1976 .Julia Hearnsberger 1975 .Melissa Hunter 1974 Wanda Amore Brenda Pelly 1971....................................................... Teresa Diane Norman 1970....................................................... Donna Hopper Cathleen Wills 1969....................................................... Judie Bailey 1968....................................................... Beverly Brasher 1967....................................................... Jane Keller MDHA ARCHIVES (CONTINUED)
TDHA AWARD RECIPIENTS (CONTINUED)
E. CASHION - SCHMITT AWARD RECIPIENTS Winner of Table Clinic Competition
1988....................................................... Peggy Waring 1986....................................................... Peggy Waring
F. CASHION - SCHMITT AWARD RECIPIENTS Most Voluntary Continuing Education Credits
YEAR HOURS 2005 ...Kitty Harkleroad ...146 1995....................................... Peggy Waring .118 1994....................................... Mary Alice Gaston ..92
A-III TDHA LIFETIME MEMBERS Lucille Lunn Elma Lou Cashion Mary Alice Gaston A-IV ADHA AWARD RECIPIENTS WARNER LAMBERT
Dr. Mary Alice Gaston ..1992
Dr. Nancy Williams 1990
SECTION B
MDHA POLICY STATEMENTS
B-I EMPLOYMENT SETTINGS
MDHA promotes the versatility of the dental hygienist in employment settings including, but not limited to, private practice, institutions, industry, public health and education.
B-II DENTAL HYGIENE EDUCATION
MDHA strongly endorses the associate degree as the minimal educational requirement for the licensure of dental hygienists. MDHA supports the concept that all accredited Tennessee dental hygiene programs provide instruction in functions which prepare graduates to be licensed in any United States jurisdiction.
B-III NITROUS OXIDE/LOCAL ANESTHESIA ADMINISTRATION
MDHA supports formal training for dental hygienists in the administration and monitoring of nitrous oxide/oxygen sedation and the administration of local anesthesia. This training shall be made available to practicing hygienists through state approved certification courses and to dental hygiene students by inclusion of such formal training in the curriculum in each dental hygiene program in the State of Tennessee.
B-IV ORAL HEALTH
MDHA shall continually strive to improve the oral health of the public with a concentrated effort during National Dental Hygiene Month and National Dental Health Month. MDHA supports all oral health educational programs.
B-V SELF-REGULATION
MDHA believes that dental hygienists should have equal representation on the State Board of Dentistry, which currently regulates the practice of dental hygiene. MDHA believes that dental hygienists, not dentists should set the criteria for dental hygiene licensure and practice. MDHA supports hygienists assuming a more active role in the regulation of the dental hygiene profession so that dental hygienists can ultimately become self-regulating. B-VI BOARD OF DENTISTRY
MDHA shall monitor the appointments to the Tennessee Board of Dentistry, and, when appropriate, submit a list of nominees to the Governor. MDHA shall continually monitor the Tennessee Board of Dentistry activities and when appropriate submit testimony on issues relevant to dental hygiene. MDHA POLICY STATEMENTS (CONTINUED)
B-VII CONTINUING EDUCATION
MDHA shall strive to have a minimum of one major, money-making continuing education course each fiscal year. Members who spend substantial time and energy preparing for and facilitating continuing education programs may be exempt from paying registration fees for that specific program at the discretion of the Board of Trustees. MDHA shall grant exact credit for hours attended at their CE courses. The decision for granting Continuing Education credit in the case of emergency or exceptional circumstance, if the attendant has completed no less than one half (1/2) of the course, will be at the discretion of the sponsoring agent.
B-VIII DENTAL HYGIENE PRACTICE
MDHA does not support independent practice. MDHA believes that dental hygienists are ethically and morally responsible to provide dental hygiene care to all patients, including those who have been exposed to or have contracted infectious diseases such as Hepatitis B and AIDS, utilizing nationally accepted infection control and barrier techniques. MDHA does support the dental team concept in dentistry. MDHA supports the requirement of CPR certification for obtaining and maintaining dental hygiene licensure. MDHA supports recording blood pressure on adult patients at every check-up appointment.
B-IX DENTAL OFFICE AUXILIARY MEMBERSHIP
MDHA does not support the Dental Office Auxiliary Membership offered to dental hygienists by the Tennessee Dental Association.
B-X BUSINESS OF ASSOCIATION
Tape recordings shall be prohibited at MDHA business meetings except for use by the secretary as necessary.
B-XI TOBACCO USE
MDHA, as a health care organization, supports all proposed anti-tobacco legislation.
B-XII PATIENT ADVOCACY
MDHA supports patient advocacy efforts. B-XIII FLUORIDATION
MDHA supports public water system fluoridation in all counties in Tennessee. SECTION C
MDHA CALENDER OF BUSINESS ACTIVITIES
There shall be a meeting of this association monthly, except the months of June and July. August and December meetings are at the discretion of the Board of Trustees.
SUMMER New officers meeting: Evaluate current strategic plan, revise or develop action plans. Ensure new officers understand their responsibilities. FALL Hold a kick-off meeting for the new fiscal year. NOVEMBER Collect toys for Ronald McDonald House. Work with Memphis Dental Society and Memphis Area Food Bank to distribute dental goody bags to needy families. FEBRUARY Participate in Memphis Adopt-A-School program. MARCH Present a new slate of officers to the association members. APRIL Hold new officer elections. MAY New officer installation. SECTION D MDHALONGRANGESTRATEGIC PLAN
1. Increase membership to a majority of the licensed dental hygienists in TDHAs 9th District. 2. Effect changes in legislation to allow hygienists to administer nitrous local anesthesia. 3. Make consumers aware that a dental hygienist is a specially-educated, licensed health care provider of preventive and therapeutic dental services. 4. Encourage fluoridation of all public water systems in Tennessee. 5. Encourage insurance coverage of more preventive and therapeutic services. SECTION E
E-I MDHA PARLIAMENTARY PROCEDURES
A. For procedures not covered in the Bylaws and Principles of Ethics or MDHA Archives, Policies, and Procedures Manual, Roberts Rules of Order Newly Revised (RRONR) shall be the authority. B. PROCESSING RECOMMENDATIONS AND RESOLUTIONS
1. Roberts Rules of Order, Newly Revised shall be followed in processing a resolution. 2. An amendment shall be presented in writing using the form provided and shall include: a. the submitters name b. the amendment c. the justification 3. The action of the BOT determines the acceptance, rejection, postponement to a later time, or the referral to a council, liaison, or special committee of a resolution presented. C. IMPLEMENTATION OF RECOMMENDATION AND RESOLUTIONS
1. Any recommendation passed by the BOT is implemented by the concerned officer, council, liaison, or special committee. 2. Any resolution passed by the BOT concerning policy and procedure is included in the annual revision of the Policy and Procedures Manuel. 3. Any resolution passed by the BOT concerning bylaws is included in the next revision of the Bylaws. 4. Any resolution passed by the BOT is in effect immediately. D. BASIC PARLIAMENTARY PROCEDURE
1. To make a Motion: Name - I resolve that. . . or I move that. . . 2. To second the Motion: Name - Second 3. To Debate the Motion: Name - I speak for/against this motion because. . . 4. To call for the Question: Name - I call the question or just Question 5. To Vote on a Motion: a. By show of vote cards, hands, standing or roll call by the President b. By voice - yea or nay c. By ballot (always for elections)
d. By general consent. Any member may call for a voice, etc., vote, when in doubt. See Basic Information on Motions Basic Information on Motions RANKING MOTIONS Principal Characteristics These motions are listed in order of rank. When any one of these motions is immediately pending, those above it are in order and those below are not in order. PRIVILEGED MOTIONS 13. Fix Time to Which to Adjourn yes.......................... no yes maj yes no 12. Adjourn yes.......................... no no maj no no 11. Recess yes.......................... no yes maj no no 10. Raise a Question of Privilege no........................... no X* no yes yes 9. Call for the Orders of the Day no........................... no no X* no yes SUBSIDIARY MOTIONS 8. Lay on the Table yes.......................... no no maj no no 7. Previous Question (to close debate) yes.......................... no no 2/3 yes* no 6. Limit or Extend Limits of Debate yes.......................... no yes 2/3 yes* no 5. Postpone to a Certain Time yes.......................... yes yes maj yes no 4. Commit (or Refer) yes.......................... yes yes maj yes* no 3. Amend yes ......................... = yes* maj yes no 2. Postpone Indefinitely yes.......................... yes no maj + no 1. MAIN MOTION yes.......................... yes yes maj* yes no NON-RANKING MOTIONS Whether these motions are in order depends upon the business already under consideration and what purpose they may serve when introduced. INCIDENTAL MOTIONS Appeal yes.......................... * no maj yes yes Close Nominations or the Polls yes.......................... no yes 2/3 no no Consider by paragraph or Seriatim yes.......................... no yes maj no no Division of the Assembly no........................... no no no no yes Division of a Question yes.......................... no yes maj no no Objection to Consideration of a Question............................ no no no 2/3 # yes* Parliamentary Inquiry no........................... no no Chair no yes Point of Order no........................... no no Chair no yes Reopen Nominations or the Polls yes.......................... no yes maj # no Suspend the Rules* yes.......................... no no 2/3* no no Withdraw a Motion no*......................... no no maj* # yes* MOTIONS THAT BRING A QUESTION AGAIN BEFORE THE ASSEMBLY
Reconsider yes.......................... = no maj no no Rescind yes.......................... yes yes * # no Take from the Table yes.......................... no no maj no no Key to the Markings
* -- See Roberts Rules of Order Newly Revised for special rules. # -- Only a negative vote may be reconsidered. X Usually no vote taken. Chair responds.= -- Debatable when applied to a debatable motion. + -- Only an affirmative vote may be reconsidered. See Roberts Rules of Order Newly Revised.
E-II STANDING RULES OF THE BOARD OF TRUSTEES
A. The order of business for regular sessions of the Board of Trustees shall include the following: 1. Call to Order 2. Roll Call 3. Approval of minutes of previous meeting as read 4. Approval of agenda 5. Reports of officers 6. Reports of councils 7. Reports of liaisons 8. Reports of special committees 9. Unfinished business 10. New Business 11. Announcements 12. Adjournment B. Agenda 1. The agenda shall be prepared by the President and shall be distributed to the board members at the beginning of each board meeting. 2. Agenda items may be omitted by unanimous consent of the board. 3. New business may be added to the agenda by majority consent of the board. 4. More important items of business shall be scheduled at a reasonably early time during the meeting as necessary. 5. The Secretary will officially call for submission of agenda items. Board members who have business to be placed on the agenda shall submit the item to the President observing any stated deadline prior to the meeting, if appropriate. 6. The use or adoption of the agenda shall not preclude other items of business from being postponed, considered or decided during the meeting. 7. Postponements shall be avoided if at all possible. C. No Board of Trustees member shall speak in debate more than one (1) time on the same question until each member wishing to speak to the issue has done so. Debate is limited to three (3) minutes per speaker. D. Resolutions not contained in the report of an officer, council, liaison, or special committee are to be introduced under New Business. E. Resolutions contained in an officers report will require a second for consideration. Resolutions presented in the report of a council, liaison, or special committee must be moved and seconded by Board of Trustees members. F. A resolution may be withdrawn by the maker with the consent of the board. A withdrawn resolution does not appear in the minutes. G. In order to move the previous question (call the question--to close debate), one must obtain the floor, a second must be obtained, and a two-thirds vote of members present is required for passage. H. When a member of the BOT leaves before the meeting is adjourned, that person should acquire recognition by the chair and request permission to do so. I. All voting can be done by a show of hands, by voice yea or nay as the secretary reads roll call, or by ballot as deemed necessary by the President. E-III GENERAL INFORMATION FOR COUNCILS/COMMITTEES
A. COUNCIL/COMMITTEE ADVISOR RESPONSIBILITIES
(1) Be familiar with the MDHA strategic plan and budget. (2) Be familiar with the work of the specific council/committee through reviewing minutes and reports of the previous three years, and by conferring with the previous advisor, the Secretary, and the President. (3) Serve as the liaison between the Board of Trustees and the specific council/committee. (4) Serve as the resource person for the specific council/committee. (5) Ensure that the council/committee reviews all referrals and takes action where necessary.
(7) Assist the council/committee in identifying areas of interest/concern similar to those of other councils so that they may work together, but without duplication. (8) Assist the council with the modification and evaluation of the three year strategic plan with full regard to the MDHA operational objectives. (9) Provide comparative review of the councils recommendations with current MDHA Policies and Procedures. (10) Facilitate the councils extension of objectives into the future. B. COUNCIL MEMBER APPOINTMENTS
Before TDHA Annual Session: 1. The President-Elect, through the Newsletter and other appropriate avenues, encourages members who are interested in serving on a council/committee to contact the President-Elect. 2. Interested members who respond are sent a personal/professional data form. These completed forms are returned to the President-Elect. 3. The President-Elect reviews the applications, consults with the Board of Trustees and makes selections for appointments to the Council/Committees. 4. The President sends thank-you letters to previous Council/Committee members. C. RESPONSIBILITIES OF COUNCIL/COMMITTEE CHAIRS Council/Committee Chairs shall: 1. Review the Policies and Procedures Manual guidelines periodically for deadline dates of various responsibilities. 2. Submit a progress report and a financial report quarterly. Provide one copy to the Secretary and one copy to the President. 3. Upon completion of term, the Chairs must: A. pass on the Policies and Procedures Manuel, if one has been issued. B. furnish a file containing a list of activities and council reports during term, proposed or passed resolutions pertaining to council, any pertinent correspondence, and a list of suggestions. C. allocate time for a one-on-one question and answer session with successor. 4. Council/Committee Chairs and members are encouraged to attend Annual Session, TDHA Board of Trustees and Strategic Planning Session meetings. D. COUNCIL/COMMITTEE FUNCTIONS/PERFORMANCE 1. The specific council shall review the objectives of the MDHA strategic plan which relate to its scope of responsibility on an annual basis and submit the councils recommendations to the Board of Trustees for evaluation and approval. 2. Policy/position statements defining MDHA philosophy and/or support of a concept are referred to specific councils/committees by the President. 3. Directives of the Board of Trustees requiring completion of a given task are referred to specific councils by the President. 4. The council shall develop a plan and/or mechanism for the implementation of newly adopted policy or directives received from the Board of Trustees, and/or the President. 5. Council actions shall be reported to the Board of Trustees. E FINANCIAL RESPONSIBILITIES
1. Income from any council must be sent to Treasurer and then be re-issued to the council, thus maintaining non-profit status with the IRS. 2. Requests for reimbursement shall be submitted to the MDHA Treasurer as they are incurred. 3. Requests for reimbursement for over-expenditures shall be submitted to the Board of Trustees for approval. State the amount of over-expenditure and justification. 4. All non-line item reimbursement requests must be submitted to the Board of Trustees for review and approval. E-IV SPECIFIC DUTIES OF COUNCILS/COMMITTEES
The 9th District Trustee is responsible for providing the TDHA Chair on Annual Session nominations for the following awards by March 1 of each year. A two page typed synopsis of the nominees qualifications is required for Outstanding Dental Hygienist and Outstanding Dental Health Educator.
CRITERIA FOR SELECTING AWARD RECIPIENTS (i) OUTSTANDING DENTAL HYGIENIST: Awarded to a hygienist in appreciation of service rendered within TDHA and who is a current member according to ADHA membership deadline policy;
(ii) DENTAL HEALTH EDUCATION: Awarded to a hygienist for outstanding year round contributions to dental health education from March 1 of the previous year to February 28 of the present year, and who is a current member according to ADHA membership deadline policy. These contributions are not to be remunerated or fulfillment of course requirements; (iii) OUTSTANDING DENTAL HYGIENE STUDENT: Awarded to one dental hygiene student from each School of Dental Hygiene in Tennessee. The student shall be outstanding in fellow student relations, both academically and professionally. The nominee is elected by the senior students under the supervision of the Director of the School of Dental Hygiene. The award is to be mailed to the appropriate school and presented to the recipient at student graduation, capping/pinning ceremony, or awards day ceremony. The recipients will also be recognized verbally at the Presidents Luncheon; (iv) CASHION-SCHMITT: Awarded to the member who acquires the most continuing education hours according to the guidelines set up for forty (40) hour Continuing Education Awards. The recipient will be presented with an engraved plaque indicating the number of CE hours attained; (v) CONTINUING EDUCATION: Awarded to members who have received forty (40) or more Continuing Education units in one calendar year. CRITERIA FOR SELECTING DISCRETIONARY AWARD RECIPIENTS (i) SPECIAL TDHA SERVICE AWARD; Awarded to the hygienist who is found to have made exceptional and distinctive contributions for the advancement and benefit of TDHA and who is a current member according to ADHA membership deadline policy. (This award is not necessarily given annually.) (ii) DISTINGUISHED SERVICE AWARD: Awarded to the hygienist in recognition of extraordinary service within the realm of dental hygiene which directly benefits those outside of TDHA. (This award is not necessarily given annually.)
B. CONTINUING EDUCATION 1. Continuing Education credit shall not be awarded for course work required in the pursuit of a professional degree. 2. Guidelines for approving courses and credit hours for Continuing Education are as follows: a. Courses sponsored or approved by any of the following organizations are automatically approved: (i) American Dental Association or its constituent or component societies (ii) Academy of General Dentistry or a state affiliate (iii) ADHA or its constituent or component Societies (iv) Any national, regional or state academy or association of any of the recognized specialty branches of dentistry (v) National Dental Association (vi) National Dental Hygiene Association (vii) Capital City Dental Society (viii) American Dental Assistants Association or constituent or component societies (ix) Tennessee Academy of Dental Hygiene (x) Memphis Dental Society
b. 100% of total credit hours may come from: (i) Continuing dental education courses presented by dental schools, medical schools, and other institutions with dental education programs. Credit equals number of hours attended. (ii) Speakers not included in formal dental education courses should present vitae and course critique to the Board of Trustees for approval one (1) month prior to the date of the course. These can be scientific or self-enhancement courses directly related to dentistry or working in dental hygiene. Credit equals number of hours attended. c. Maximum of 50% of total credit hours may come from: (i) Multi-day convention type meetings, registration at state, regional or national dental or dental hygiene meetings. Credit equals five (5) hours. (ii) Home-study: dental, dental hygiene, or job-related self-enhancement audio tape cassettes or course booklets furnished through ADA, ADHA or commercial outlet. Credit is established on cassette or booklet or one (1) hour per tape or booklet if not established. (iii) Education presentations: (1) Dental hygienist as essayist, lecturer, or clinician presenting to a dental school, dental hygiene school, dental assisting school, component meeting, constituent meeting, study group or other professional or civic group. (2) Publication of dental scientific article. Credit: eight (8) hours. (3) Publication of dental book. Credit: twenty (20) hours. d. Continuing Education credit for one (1) hour shall be given for educational component meetings that are scientific or self-enhancement courses directly related to dentistry or working in dental hygiene for a maximum of two (2) credits, unless the component meeting(s) are approved for specific CE credits. e. Four (4) hours of credit shall be granted for full day attendance at Board of Dentistry meetings. Two (2) credits shall be granted for half (1/2) day meetings. f. Continuing Education credit for one (1) hour shall be given for every clock hour that a dental Hygienist volunteers their services to clinics, etc. providing that they are actively performing clinical dental hygiene duties (scaling, prophylaxis, etc.) with patients. C. MEMBER SERVICES
The Membership Council shall: a. assess, plan, implement, and evaluate methods of increasing membership; b. facilitate new member forwarding dues payment to ADHA; c. select members at the local level to assist with membership recruitment programs; d. utilize the non-member registration book from monthly meetings to create a list of hygienists to contact for recruitment; e. contribute to the annual Newsletter to encourage membership; f. establish and keep open communications with the University of Tennessee Dental Hygiene Department through a liaison appointed by the President. The names/addresses/phone numbers of individual liaisons should be forwarded to the TDHA Secretary or Director; g. contact the dental hygiene school at least two (2) months prior to Annual Session, inviting SADHA members to attend Annual Session, especially the SADHA functions; h. encourage the component liaison to attend at least one meeting of SADHA during the academic year to update the students on activities of MDHA, TDHA, and ADHA and encourage them to further their professional growth through their association; and i. work with the TDHA Vice-President in planning the SADHA functions at TDHA Annual Session;
D. EMPLOYMENT The employment committee shall serve as a resource for local dental hygienists.
E-V SPECIFIC DUTIES OF LIASONS
A. BOARD OF DENTISTRY
This Liaison shall be appointed by the President and: 1. attend all Board of Dentistry meetings; 2. monitor announcements of rulemaking hearings with regard to proposed rules for the Tennessee Licensing Board; 3. maintain an efficient and direct communication with the Council of Regulation and Practice for the purpose of generating testimony in response to proposed rule/regulation changes affecting dental hygienists in Tennessee; 4. request names and addresses of all newly licensed dental hygienists licensed by the Tennessee Board of Dentistry and provide the list to MDHA Council on Member Services; 5. maintain a current copy of the Uniform Administrative Procedures Act (UAPA) for the purpose of monitoring the Board of Dentistry procedures. Provide procedural information to the MDHA Board of Trustees for the purpose of monitoring the Board of Dentistry; and 6. submit an informative report expediently to MDHA Board of Trustees members after each Tennessee Board of Dentistry meeting. B. SCHOOLOF DENTAL HYGIENE
The President shall appoint the liaison and report the name and contact information of this person to the TDHA Secretary or Director. The liaison shall present the Outstanding Student Award at the graduation, capping/pinning ceremony, or Award Day ceremony of the recipient. C. DENTAL SOCIETY
This liaison, appointed by the President, shall serve as component reporter to the TDA Journal. Reports are to be submitted upon notification of deadlines. (The liaison shall send her name and address to the editor of the Journal for notifications of deadlines for publication.)
D. DENTAL ASSISTANTS ASSOCIATION
This liaison, appointed by the President, shall establish and maintain communication and strive to implement any goals established between MDHA and the Tennessee Dental Assistants Association and the Tennessee Department of Health and Environment.
E-VI FINANCIAL REIMBURSEMENTS
PROCEDURE A. The officer, liaison, or council/committee member(s) requiring MDHA reimbursement for expenditures must make the request in writing and submit it to the Treasurer and/or President within sixty days of expenditure. (If not submitted within sixty days no payment is required of MDHA.) B. All receipts must accompany the request form when filed. C. Any reimbursement request presented without receipts must have a complete explanation of the expenditures. D. Advancement on line items in the budget may be requested from the Treasurer. Any advancement must be accounted for immediately following use of the budgeted money and an accounting made in the Annual Report to MDHA by the officer, council, liaison, or committee chair. E. Budget amounts for officers or council, liaison, or committee line items may be obtained from the Treasurer. F. ALL INCOME OF ANY OFFICER, COUNCIL/COMMITTEE, OR LIAISON MUST BE SENT TO THE TREASURER AND THEN RE-ISSUED TO THE APPROPRIATE RECIPIENT. G. Reimbursement request forms may be obtained from the Treasurer or a copy made from the one in this manual (NEXT PAGE). Financial Reimbursement Request Form
NAME _________________________________________________ TDHA POSITION ________________________________________ LINE ITEM NUMBER OF POSITION __________________________ LINE ITEM DESCRIPTION _________________________________ EXPENSE DESCRIPTION (please itemize) Line item:_______________________________________________ $___________________ ______________________________________________________ $___________________ Line item:_______________________________________________ $___________________ ______________________________________________________ $___________________ Line item:_______________________________________________ $___________________ ______________________________________________________ $___________________ Line item:_______________________________________________ $___________________ ______________________________________________________ $___________________ TOTAL AMOUNT REQUESTED $____________________________ __________________________________________________________________________________ TIME PERIOD: DATE_____________________________________ DATE______________________ SIGNATURE:____________________________________________ DATE______________________ ********************* 1. Attach ALL receipts. 2. Mail to Treasurer promptly.
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